Technische Dokumentation & Buchhaltung

Description:

We are seeking a reliable and detail-oriented freelancer to support our project team in Germany with administrative and documentation tasks related to façade construction projects. The position involves a combination of bookkeeping support, legal and technical documentation handling, claim translation, and communication with suppliers and public authorities. Experience in legal construction documentation, insurance-related reporting, and bookkeeping is essential.

Key Responsibilities:

1. Support in basic bookkeeping tasks, such as invoice tracking, organizing receipts, and entering data (experience with Sevdesk or DATEV is a plus).
2. Upload technical documentation (TP documents) to our internal platforms, primarily Thinproject.
3. Translate and format claim-related documents, based on English originals or machine-translated German versions, into professional documentation suitable for submission to clients or legal advisors.
4. Prepare and format damage reports for insurance purposes, using photos, site notes, marked-up drawings, and other inputs from the technical team. Reports must meet professional and insurance standards.
5. Communicate with suppliers via email to request missing or incomplete documentation.
6. Contact social security institutions or relevant public authorities (e.g., tax offices, chambers, etc.) by phone or email when required for clarifications or compliance-related tasks.
7. Ensure that all documentation is properly filed, traceable, and legally compliant.

Requirements:

1. Proven experience with legal and technical documentation in construction, engineering, or related sectors.
2. Familiarity with bookkeeping and accounting workflows; knowledge of German accounting systems and invoice documentation is a strong advantage.
3. Proficiency in MS Office tools (Word, Excel, PDF); experience with Thinproject or similar documentation platforms is preferred.
4. Excellent written and verbal communication in German (native or C1); ability to manage English correspondence (B1–B2), especially for claims and insurance documentation.
5. Structured and detail-oriented working style with a high sense of responsibility and confidentiality.
6. Understanding of German construction law and procedures (e.g., VOB/B, BGB) is highly valued.

Additional Information:

1. Part-time position
2. Estimated workload: 15-30 hours/week (depending on project phase)
3. Flexible working hours; occasional availability during Central European business hours preferred
4. Long-term collaboration possible